Pelican Lakes Association
of Crow Wing County, INC.
(PLA)
By-Laws
Article I – Name
Section 1 Name: Pelican Lakes Association of Crow Wing County, INC., also known as PLA.
Section 2 Not For Profit: The organization is incorporated under Chapter 317A, Non-Profit Corporation Law of 1989, of the State of Minnesota and organized exclusively for charitable, educational, religious, or scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.
Article II – Objectives
Section 1 Mission Statement: PLA is established to represent the common interests of its members, and to provide educational support for the benefit of the Pelican and Little Pelican Lakes community in Crow Wing County, Minnesota.
Section 2 Primary Objective: PLA is dedicated to maintaining the environmental health of the Pelican Lakes.
Section 3 Education: PLA educates residents on best practice methods for a healthy lake environment, promotes natural shoreline management, and shares pertinent information through newsletters, our website, and public meetings.
Article III – Membership
Section 1 Membership is open to owners of shore land property on either Pelican or Little Pelican Lake in Crow Wing County as well as others with a strong interest in the preservation of these lakes whether owners or not.
Section 2 Voting privileges extend only to members whose dues are current.
Section 3 A voting member shall not have more than one vote regardless of the number or kinds of properties owned.
Article IV – Board of Directors
Section 1 The property and business of this Association shall be managed by a Board of Directors of not less than seven (7) or more than eleven (11) persons who must be members in good standing. A majority of the board members must be property owners on either Pelican Lake or Little Pelican Lake. They shall be elected at the Annual Meeting of the membership by a majority vote. Each director shall serve for two (2) years.
Section 2 Any vacancy in the Board of Directors may be filled by affirmative vote of the majority of the remaining directors or by election at a meeting of the membership. A director who is elected to fill a vacancy shall serve for the un-expired term of his/her predecessor.
Section 3 The Board of Directors shall have the power to do all lawful acts necessary and expedient to conduct the business of the Association.
Section 4 The Board of Directors shall meet within 30 days following the Annual Meeting of the membership to elect the officers for the ensuing year. Regular meetings shall be held at places, dates, and times established by the Board.
Article V – Membership Meetings
Section 1 There shall be an annual meeting called by the Board of Directors during the period June through August of each year.
Section 2 Notice of the meeting shall be sent to each member by regular mail at the last address on record at least fourteen (14) days prior to the meeting.
Section 3 Actions of the majority of members present and voting at any meeting shall constitute actions of the membership as a whole.
Section 4 A voting member may be represented by a proxy at any meeting of the Association.
Section 5 Special meetings of the membership may be called at any time on the request of the President, Vice President , majority of the Board of Directors, or upon written request of at least twenty (20) percent of the membership of the Association. Notice of any special meeting shall be given as set forth in Article IV, Section 2, of the By-Laws.
Section 6 Any business, which could be conducted by the members at an annual or special meeting, may be done in writing. If this method of conducting business is to be used, all voting members must be contacted by regular mail at their last addresses of record at least 21 days prior to any vote to enable them to cast their votes by mail. A majority of the members responding shall allow the business thus conducted to be valid.
Article VI – Funding
Section 1 Membership dues shall be determined by the Board of Directors and are payable on an annual basis. The membership year extends from August 1 to July 31 of each year.
Section 2 The Board of Directors may also solicit contributions from members and others if special needs for additional funds arise.
Section 3 The Board of Directors may accept gifts or grants on behalf of the corporation from private or public sources. The Board of Directors may not accept gifts for personal use.
Section 4 The Association may, subject to applicable laws and regulations, own, lease, or sell property, real or personal, in order to carry out its objectives.
Article VII – Amendments
These By–Laws may be amended in the manner provided by Minnesota statutes.
Article VIII – Officers
Section 1 The Board of Directors at its first meeting after each Annual Meeting of the membership, shall elect a President, Vice President, Secretary, and Treasurer, from its own number each of whom must be a member of the Association.
Section 2 The Board of Directors may appoint other officers from Association members as necessary. These officers will exercise powers and perform duties as determined by the Board.
Section 3 The officers of the Association shall hold office for one year or until qualified successors are chosen. Any officer elected or appointed by the Board of Directors may be removed, with or without cause, by the affirmative written vote of a majority of the Board of Directors.
Section 4 If the office of any officer becomes vacant by reasons of death, resignation, retirement, removal from office, or otherwise, the Board of Directors, by majority vote, may chose a successor who shall hold office for the un-expired term of the preceding officer.
Article IX – Fiscal Year
The Fiscal year shall be from August1 to July 31. Dues are payable at the beginning of each Fiscal Year.
Article X – Annual Statement
The Board of Directors shall, at each annual Meeting, and when called for by a majority vote of the members, present a full and clear statement of the financial condition of the Association and a summary report of its activities during the preceding year.
Adopted by action of the Board of Directors
Dated: December 2, 1983
Signed by Ralph Jackson, Secretary/Treasurer
Amended by action of the Board of Directors
Dated: June 4, 2005
Approved by vote of membership at annual meeting
Dated: July 9, 2005
The foregoing is a true and correct copy of the by–laws of the Pelican Lakes Property Owners Association of Crow Wing County.
Glen Gustafson, President
Joe Hampl, Secretary